Editor Discussion Guideline Update October 2006


This is the update of the submission guidelines started October 2006 by














In order to convert from md's word generated HTML, I did the following
process: go to page to copy, view source, copy all, paste to
dreamweaver, clean word html, copy and paste to
http://www.ebruni.it/en/software/os/i_love_wiki/index.mpl , convert,
remove div / body / and html tags, paste to Discogs Wiki

Discussion topics

Currently Unwritten / Required Rules

How to display “hidden tracks” on the tracklist and detail them in the release notes

to be inserted into


http://www.discogs.com/release/805961 (N.B. RELEASE REMOVED FROM DB)


http://www.discogs.com/release/805970 (N.B. RELEASE REMOVED FROM DB)


I don't think we need to focus on the blank space, it's fine if folk
want to list it, but let's keep this example as simple as possible. I
wonder if 'Untitled' is a good idea, as it implies there is something
there. I have listed my second example as (no audio), perhaps we need to
decide on something like this as a standard way to list silence?

Proposed Guideline

Hidden tracks on CDs are usualy made as one audio track with two
songs/tunes and an area of blank space inbetween. List a hidden track on
a CD like so:

1 A Song (7:54)
2 The Other Song (6:43)
3 A Rocking Song (6:44)
4.1 A Final Song (14:29)
4.2 The Hidden Song (6:08)

And add a small explanation to the notes: Track 4 contains a hidden
track (track 4.2). Track 4.1 lasts for 7:13 before a period of silence.

You can also list the silence like this if you want:

1 A Song (7:54)
2 The Other Song (6:43)
3 A Rocking Song (6:44)
4.1 A Final Song (7.13)
4.2 (no audio) (7:16)
4.3 The Hidden Song (6:08)

The main thing is to make it clear to whoever reads the information that
there is a hidden track.

Nik 03:28, 17 October 2006 (PDT)

SJCEE How about using the Word "Hidden Track" in the tracklist instead
of adding an fictive number? I think listing "no audio" is redundant...

1 A Song (7:54)
2 The Other Song (6:43)
3 A Rocking Song (6:44)
4 A Final Song (14:29)
Hidden Track: Untitled/songname (if available) (6:08)

sjcee 15:06, 17 October 2006 (PDT)

That would be another way of doing it, yes. I don't think, however, that
using 4.1, 4.2 etc is fictitious, as the hidden track does have a track
number. Nik 06:31, 17 October 2006 (PDT)

i'd submit it this way:

1 A Song (7:54)
2 The Other Song (6:43)
3 A Rocking Song (6:44)
4 A Final Song / The Hidden Song (20:37)

the tracklisting is corresponding to the track indexes on the CD then.
if i don't know the name of the hidden song, i'd do it this way:

Notes: Track 4 contains a hidden song.
1 A Song (7:54)
2 The Other Song (6:43)
3 A Rocking Song (6:44)
4 A Final Song (20:37)


Md 03:50, 5 December 2006 (PST) I don't think (no
audio) is a viable option as people will start entering data tracks etc
like this. perhaps (silence) but I think one of the above examples will
work. My preference is for the first example.

Written By vs. Written-By

Written-By - This version of the Written By credit is linked. It is used
in the same way as all other linked credits. Note the dash between the
words: '-'; it is vital that the credit is entered in exactly this way.

Written By - This is a special unlinked role that can be used to group
all credited writers of the music and display their names as formatted
on the release. e.g. Lennon/McCartney. If the full name of the artist is
displayed on the release you must use the linked Written-By credit, but
can also use the unlinked credit if the formatting is of significance.
The Artist Name Variation function should also be considered when
deciding which credit should be used.

to be inserted into

Md 03:44, 5 December 2006 (PST) have edited these
slightly post ANV to indicate the options.

--Nik 10:16, 2 February 2007 (PST) Removed "The
unlinked Written By credit can also be used on a release to indicate the
exact way in which artist names are formatted on a release" from the
Written-By paragraph as this seems incorrect / redundant. Adding these
two paragraphs to the main credit page as well.

Why doesn’t Discogs work like Wikipedia?

Because Discogs’ focus is on accuracy and completeness, and the fact
that the submission process can be quite complex, it is not possible to
allow content to be added without first being moderated. The moderation
system ensures that the database is grown and maintained with the
minimum of error.

to be inserted into http://help.discogs.com/wiki/AboutDiscogs

This suggestion was made obsolete by Discogs v4, which makes Discogs
work somewhat like Wikipedia, with unreviewed data being immediately
exposed to users, many of whom have the option of commenting on and/or
assessing the data's quality.

How to display information on cover versions

There are no Discogs credits specifically to credit the original artists
for cover versions. If the original composer/writer is credited on a
release containing a cover version, you can use the relevant credit as
appropriate, and the version will be linked from the composer/writers
page. Cover versions can also be mentioned in the Release Notes.

to be inserted into


I'd also would like to see an addition for encoding of release notes
here, as several users: a.) wouldn't know how to do it b.) questions
will be raised

example: Links to the original releases and artist can be done using
following codes:

[r="number of the release"]

[a="artist name"]

[l="label name"]

Make sure that spelling of artist- and labelnames is exactly the same as
available within discogs

sjcee 15:13, 17 October 2006 (PDT)

Md 07:17, 17 October 2006 (PDT) : Agreed on the
desire for coding in Release Notes. I did not mention it because it is
not activated and this exercise was intended as a revision of existing
processes. If it can be quickly introduced that would be useful. Suspect
we would want to convert all HTML at the same time as HTML should be
blocked entirely and doing so would create a mess in existing notes.

Releases with non-English languages?

The default language of Discogs is English, however, Discogs supports
unicode 1 and allows submissions
in any language and character set.

Releases should always be submitted in their primary original language /
character set. In cases of two or more languages been given the same
emphasis on the release, the primary language of the issuing label or
country should be used.

Artist names should also be entered as they appear, and an ANV {link}
used as appropriate if the artist has an English version of their name
already in the database. If the artist doesn't have an English version
of their name, their native language version of their name should be

Discogs is planing a release translation function for the future, where
(for example) Japanese language releases can be transcribed to rōmaji.

to be inserted into??

Are one-off acetates/dubplates, etc allowed?

The following types of releases are not valid for Discogs:

  • One-off acetates/dubplates

  • Limited, non-commercial runs of less than 50 items of recordable media
    (cassette, CDr)

  • ??????

to be inserted into


This is still a sticky point, it is dead hard to draw this line. We all
know we don't want Little Jimmy's home made CD's in the database, but I
also know there are some very rare items (only 3 in existence?) in the
database as it stands. Should the perceived profile and standing of the
artist come into this?

Md 07:22, 17 October 2006 (PDT) this is why I
specified recordable media. I own a 12" record that exists in only 3
copies but it's a proper vinyl pressing. This is very different to
someone copying 5 CDrs and giving them to their mates. There must be
some criteria for this otherwise the credibility of acceptance is i)
vague ii) subjective iii) inconsistent. I also don't think it should
matter if it's Little Jimmy or Michael Jackson - criteria should be set
and applied to all. However I'm not sure where the lines need to be
drawn and how best to define them.

No credits for companies/non-humans

Credits should not be created for non-human entities such as mastering
companies, recording studios, or pressing plants. If you know that the
credit in question refers to such an entity, the credit must be listed
in Release Notes.

to be inserted into

Whether we accept releases from genres not live on Discogs "for completion"

Discogs does not currently accept submissions of releases in all known
music/audio genres. This can result in “holes” in the discographies of
some record labels & artists, however please do not try to bypass the
system by submitting releases with incorrect or inappropriate
Genre/Style combinations simply in order to fill such holes. Discogs
aims to expand the Genres it accepts as time goes on. For the purposes
of keeping your own personal collection catalogued, remember that you
can add Draft entries to your Discogs Collection and keep track of it
that way, rather than submitting invalid releases to the database.

to be inserted into http://help.discogs.com/wiki/StyleGuide or perhaps
on to be inserted into
http://help.discogs.com/wiki/SubmissionGuidelines at Genres And Styles


List the Genres & styles which are not available yet!

Maybe also a space to relist info about DVD (even though it might be
mentioned more extended on at a different part of the SMG aswell...

sjcee 15:119, 17 October 2006 (PDT)

Sub tracks - e.g. 1.1, 1.2, 1.3 on DJ mixes that comprise one track on a CD.

Seperate songs or tunes that are rolled into one track on a CD, LP etc
should be listed using a point and then a number:



to be inserted into

Updating artists/labels that have no releases (update blocked)

Occasionally due to updates to the database an artist or label link can
be left in the In Groups, Alias or Parent Label listings of live
entries, despite having no releases attached to it. If you find such
entries please use the Discogs forum to bring these to the attention of
moderators and request a clean-up.

to be inserted into
http://help.discogs.com/wiki/SubmissionGuidelinesUpdatingLabel and


How about having a "sticky" forum for such alarm calls in the Adding &

--> this forum can be linked within the RSG/SMG straight awy, so that
there won't be a flood of topics poppin' up.

sjcee 15:22, 17 October 2006 (PDT)

Md 07:27, 17 October 2006 (PDT) good idea, as long
as we keep an eye on the topic to make sure it doesn't expire. However -
many users will ignore it and post their own topics, and after a while
you stop "seeing" long standing stickies on the screen anyway.

The submission process

Add Release Submissions

When you submit releases or updates on Discogs, your submission will be
in one of five different states:

Draft– A release in draft status is not in any submission queue and
cannot be voted on by Discogs moderators or seen by any user browsing
the pending queues. A draft is located in the “Draft Releases” folder on
your 'My Discogs' page 2. From there you
can edit your drafts any number of times before submitting it to the Add
Releases queue, at which point it enters Pending status.

Note: Drafts do create a release entry with a
http://www.discogs.com/release/XXXXX URL. This can be found by clicking
the release title link in the “Draft Releases” folder. Other users can
view your draft if you share this URL - this can be useful if you need
to ask for advice on the forums, etc.

Pending – A submission in pending status is in one of the submission
queues (which queue will depend on the type of submission and the genres
it relates to) and can be seen by all Discogs users by either browsing
the queue itself or the Discogs pages of the artists/labels contained on
the submission.

Any Discogs member (including yourself) can comment on your submission
while it is in pending status, but only moderators with voting rights in
the relevant genres can vote on your submission. You can add or read any
comments on your submission by clicking the 'view' link in the 'Pending'
folder on the 'My Discogs page 3.

On Add Release submissions only, if you receive comments advising of
required changes you can edit your submission without changing its
pending status or its position in the queue, but only if the submission
has not yet received any votes. To edit a release in pending status go
to the 'Pending' folder on the 'My Discogs' page, and click the 'edit'
link next to your submission.

If 1 Yes or No vote has been placed and you need to edit your Add
Release submission, it must be changed to Cancelled status first. This
is done from your 'Pending' folder – click the radio button to the left
of your submission and press the 'Cancel Submission' button at the
bottom of your pending list.

Note: Due to high submission volumes and the relatively low number of
moderators it is not unusual for submissions to remain in Pending status
for up to 3 months before receiving attention from moderators. All
efforts are made to keep this wait time to a minimum but please be

Cancelled – A submission that has been cancelled by you via your
Pending folder will enter Cancelled status. A cancelled submission is
not in any submission queue. Cancelled Add Release submissions are moved
to the 'Draft Releases' folder, from where you can click the 'view' link
to check any previous moderator comments, or click the 'edit' link to
edit your submission before resubmitting (if appropriate).

Rejected – A submission that has received 2 No votes from moderators
will enter Rejected status. A rejected submission is not in any
submission queue. Rejected Add Release submissions are moved to the
'Draft Releases' folder, from where you can click the 'view' link to
check any previous moderator comments, or click the 'edit' link to edit
your submission before resubmitting (if appropriate).

Accepted – A submission that has received 2 Yes votes from
moderators will enter Accepted status. Accepted Add Release submissions
will become live in the Discogs database.


Updates to submissions are handled very differently from full
submissions. Updates are not as versatile, and most actions apart from
'Pending' and 'Submitted' will result in the loss of any data added
during the update.

Draft– This status is not applicable to updates.

Pending – An update in pending status is in one of the submission
queues (which queue will depend on the type of submission and the genres
it relates to) and can be seen by all Discogs users by either browsing
the queue itself or the Discogs pages of the artists/labels contained on
the submission. Unlike pending Add Release submissions, updates can not
be edited at any stage after submission.

Cancelled – Cancelled update submissions are not moved to 'Draft
Releases' and must be resubmitted from the beginning if appropriate.

Rejected – Rejected update submissions are not moved to “Draft
Releases” and must be resubmitted from the beginning if appropriate.

Accepted - Accepted update submissions will now take effect in the
live database.

to be inserted into http://help.discogs.com/wiki/Contributing

Grouped Releases

If you are submitting an item that was released only as part of a
package with another item (e.g. a bonus or limited edition CD or 12"
that was released with an album, but never released on its own) then it
should be submitted as a discrete Discogs entry that includes all items
in the package.


Artist A releases "The Album" on CD and LP in January 2007. Early
copies of both formats are sold along with a limited edition bonus CD,
and some copies of the LP version appear packaged with a limited edition
bonus 12" but no bonus CD. When these limited items are sold out the
album can only be bought on its own with no bonus items packaged with
either format.

This allows for the following release entries in Discogs:

the LP album with bonus CD:

Artist A - "The Album" (LP) + (CD, Limited Edition)

the CD album with bonus CD:

Artist A - "The Album" (CD) + (CD, Limited Edition)

the LP album with bonus 12":

Artist A - "The Album" (LP) + (12", Limited Edition)

the LP album sold with no bonus items:

Artist A - "The Album" (LP)

the CD album sold with no bonus items:

Artist A - "The Album" (CD)

to be inserted into
http://help.discogs.com/wiki/SubmissionGuidelinesFormat ???

Md 04:02, 5 December 2006 (PST) made some minor
amends following the format update.